Forum Discussion
Email a SharePoint Group from Flow?
Hi Brent Ellis !
Not sure if we are facing the same issue but i guess we are. But in case we don't, can you explain what you mean by legit SharePoint Group not Office 365 group ? From what I know, Microsoft have deprecated sites Mailboxes (if that's what you're talking about) and encourages us to move to Office 365 Groups. You can have more infos in here: https://support.microsoft.com/en-us/office/use-a-site-mailbox-to-organize-email-for-a-team-or-project-bea198df-c39e-4b42-827b-4d428e1d65c7 and https://support.microsoft.com/en-us/office/use-office-365-groups-instead-of-site-mailboxes-737d6b1f-67cc-41fe-8db8-f2d09dd1673b?ui=en-US&rs=en-US&ad=US#ID0EAEAAA=How .
If you read the posts above and are talking about Office 365 group (created by creating a team site or directly in outlook or other apps) here is the trick to email the group from flow:
- Obtain group email adress in outlook under folders ( I am using outlook for that but you can get it directly on SharePoint or any other O365 app )
- Create a flow that sends an email to the group mail ( with your own trigger ). In my case I wanted email group when a file is created in the group SharePoint site document library :
- Let the group admin activate reception of group messages and events in members inboxes in group settings (step 2 in snapshot) or ask each user to active it individually (step 1 in snapshot):
Step 3 is not mandaory but if you don't activate it, messages will arrive in group conversation thread without notifying individual users and sometimes you can miss messages if you don't scroll down to verify if you have new messages in the group. So it's better to see it once a user get to his inbox.
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