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Magnus Ramfelt's avatar
Magnus Ramfelt
Iron Contributor
Apr 21, 2017
Solved

Planner vs To-Do

Microsoft just released To-Do, a task app that will eventually replace Wunderlist. When should we use Planner and when should we use To-Do? Thanks for the help.
  • Robert Drouhard's avatar
    Robert Drouhard
    Oct 08, 2018

    This thread has been viewed over 27,000 times.

     

Stuart Bruce's avatar
Stuart Bruce
Iron Contributor
Oct 13, 2017

This looks fantastic and is the type of integration I've needed for years. The main flaw in the thinking appears to be that Planner tasks go into a single list in To-Do which is illogical as there needs to be a list for each plan. Without this I suspect you'll be overwhelmed with tasks in the My Planner list.

Patrick Turner's avatar
Patrick Turner
Copper Contributor
Dec 05, 2017

I think it would be more powerful with the option of choosing a list and integrating a #tag based on the plan.

  • Timo Yates's avatar
    Timo Yates
    Icon for Microsoft rankMicrosoft
    Dec 05, 2017

    Hey Patrick,

     

    Would you mind sharing an example or two of what you envision? I want to make sure we understand your proposition :)

     

    Best wishes,

    Timo

    • Patrick Turner's avatar
      Patrick Turner
      Copper Contributor
      Dec 05, 2017
      For example the Plan is named after a project number #12345

      In To-Do there are only a few lists "Work" & "Personal" link Planner to one and in the To-Do title input #12345.

      Having less lists in Wunderlist has been easier to manage and if a task from planner were to be populated in Wunderlist having it added and in the title #"ProjectNo" would allow the quick filter for those project related tasks. I can also see the desire other may have for linking a plan directly to a specific To-Do list but in my years of using wunderlist I found it better to simplify with less lists.

      Also, as mentioned To-Do (Wunderlist) is a powerful personal task list while planner is for groups/teams. If it worked that it was the tasks assigned to you through planner that were put into your To-Do would be great.
      • Timo Yates's avatar
        Timo Yates
        Icon for Microsoft rankMicrosoft
        Dec 06, 2017

        Thanks for elaborating!

         

        Your last sentence describes what we envision quite closely. As touched on in the presentation I shared above, we prototyped a "Planner" list in To-Do that has a copy of everything you see in your "My Tasks" view in Planner, with the respective plan/group it belongs to in the subheader (where a to-do's parent list is usually displayed).

        This would accomplish having less lists overall, like you prefer, versus one list per plan as some have suggested. I like the #tag idea as well for grouping/sorting, but we would need to think the approach through more deeply. It works for projects named after #'s, of course, but not if you end up with tags like #firstnationalbankQ1advertisingcampaign :)

         

        Timo

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