Forum Discussion
'Request Responses' toggled off but still asking for responses
Hi all - we put a lot of events into our Outlook calendar, for which we do not want a response. They are to remind the business that they are happening. In old Outlook, we just toggled off 'request responses', and then the notification went into people's inboxes, but they could delete it, and the event would appear in their calendar. This feature to toggle off responses is still there in Outlook BUT when the notification arrives in people's inbox, it is still requesting responses - although if they do respond, the sender does not get a notification of how they responded. BUT this isn't what we want!! We do not want to waste everyone's time answering yes or no to events that are just advisory. Why is this not working properly??!
1 Reply
It is working properly but maybe not be the featur that you expected.
The "Request Responses" feature is for the meeting organizer and not for the attendees. If selected, the meeting organizer will be able to track responses if the attendee chooses to inform the meeting organizer via the Accept/Tentative/Decline dropdown buttons.
If "Request Responses" isn't selected, then the attendee will only see the Accept/Tentative/Decline buttons.
The attendee will always see these buttons (in Classic, New and OWA) so that they can add them accordingly to their Calendar. Without any action, it will be added to their Calendar as "Not yet Responded", which looks similar to Tentative.
In New Outlook and OWA, the only major thing that is different from Classic Outlook, is that attendees will no longer see the option "Do Not Send a Response" when responses are requested and thus will always send back their response. This has been the case for quite a few years now.
A smaller change in New Outlook and OWA is that you no longer get the RSVP buttons for past events.
Deleted invitations will remain on the Calendar as "Not yet Responded" in all Outlook versions. To actually remove the meeting, the attendee must use the Decline button in either the invitation or the meeting item itself.
