Forum Discussion
My Templates in New Outlook and Web Explained
I haven't been able to access templates on outlook.office.com for some time, so I use signatures instead. The signatures editor is much better than templates, and I think you can insert more than 32k? I have inserted large photos into signatures (used as templates) and it doesn't object to the size of the template, but that might be because it only stores a link to the photo, maybe.
If they do re-introduce templates, I hope it has an editor as good as the signature editor.
Best regards
Paul
PaulCollins @Teresa_Cyrus
A problem with the 'signature as template' workaround is that if you have to add/change any text anywhere except before the signature blurb you have no spell check functionality (nor will it even show you that a word is misspelled) nor any other Right-click menu functions within the signature blurb.
to get around this you could insert the sig blurb and then hightlight and CTRL-X the text you will be editing and then CTRL-V to the top line of the message you are composing...
starts to get tedious at best...
Agreed. I rarely use the My Template feature. I am unable to save lengthy content.
Quick Part and Template availability is on the roadmap for 2025.
If you still have access to classic, you can open existing classic templates in New Outlook Windows.
Good call Paul! I didn't use Templates a ton, but did use them for repetitive tasks, such as password resets and such. The signatures trick accomplishes practically the same thing, so thank you for sharing that.
Dave
I used to have complete functionality of Mytemlates, and now when I try to add a new one, no matter how many characters, it says it is too large. Make it smaller. I even tried using a single word, and it still gives the same message: too large and smaller.
whitteky That's good MyTemplates is working for you. Unfortunately, I still can't get it to work on the web.
From my past experience, if you have any templates for which you pasted formatted text/images into, these can take up a significant amount of the limited storage space. You may wish to try copying each of your templates into a document, then copying each one from the document and pasting TEXT ONLY (CTRL+Shift+V) into each template option within MyTemplates. Within the template editor, you can use keyboard commands to bold, underline or italicise text within the templates. This should conserve space.
Wow, this is a great workaround. I will pass this on to others and give your feedback to Microsoft.
The power of sharing. Thanks.
/Teresa
Hi Teresa_Cyrus ,
We never used the templates with the old Outlook; we customised our own in Word with social media links and an image at the bottom (which would change with the seasons) and pasted this in the signature editor without fail; it worked as a charm for all accounts.
However, with the new Outlook, we wasted a day trying to figure out how to get the mail accounts working, trying to transfer the signatures. No result, and frustrated with hardly any information available, we went back to the old format using the signature editor again.
The video pasted in the thread explains how to access Outlook templates in the new Outlook. What about templates made in the signature editor? So far, they do not transfer or sync in New Outlook.
Cheers,
Rong Hua ChingThe New Outlook Email Signature template experience is different from Outlook Classic. I also double-checked. None of my New Outlook signatures were available in Classic and vice-versa.
I would download a signature template and edit it in Word. Once completed, I would copy and paste it into New Outlook. I still had to copy and paste non-text objects manually into the signature. Here is a timestamped video about these discoveries. Video: https://youtu.be/WNPZ4oJZDf8?t=521
A newsletter feature based on Microsoft Roadmap is coming in November. This feature might help you with your project. When it becomes available, I will publish a video; feel free to subscribe to my YouTube Channel.Microsoft 365 Roadmap | Microsoft 365
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/Teresa
#traccreations4e 9/14/2024
