Forum Discussion
Whiteboard with external participants
Hi. First post...be gentle...
I'd really like to know if there is a roadmap for introducing the Whiteboard functionality in Teams calls with external participants. At the moment when we start a Whiteboard session, it just states "For now only members of this org can participate. Soon, you'll be able to too!".
So...when is soon?
Thanks, Mark.
41 Replies
I just tested it and whiteboard sharing with external user is kind of working now.
https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=In%20development%2CRolling%20out&searchterms=66759
shows: GA April 2022.
There are some hops need to go through, whiteboard data need to opt-in to Onedrive for business.
Set-SPOTenant -IsWBFluidEnabled $true
But there is a big blocker :
OneDriveLoopSharingCapability need to be set as ExternalUserAndGuestSharing :
Set-SPOTenant -OneDriveLoopSharingCapability ExternalUserAndGuestSharing
I found the only way I can change OneDriveLoopSharingCapability is change SharingCapability
to ExternalUserAndGuestSharing :
Set-SPOTenant -SharingCapability ExternalUserAndGuestSharing
But this will change Sharepoint 's global External sharing policy to "Anyone", which is a big security concern.
Check
https://docs.microsoft.com/en-us/powershell/module/sharepoint-online/set-spotenant?view=sharepoint-ps
Would love to know if there is way to enable OneDriveLoopSharingCapability without changing Sharepoint "External Sharing" to anyone.Hi all,
OneDriveLoopSharingCapability and CoreLoopSharingCapability are no longer applicable and can be disregarded. To enable Whiteboard with external participants you will need to run the below commandSet-SPOTenant -AllowAnonymousMeetingParticipantsToAccessWhiteboards OnMore info can be found here https://support.microsoft.com/en-us/office/manage-whiteboard-sharing-80b36584-3b74-4fd9-a7dd-a5fa170a0bba
- This is perfect information!
Thanks for sharing. This will make whiteboards in Teams meetings exactly how they should be.
- hello say hello brother
April 2022 is over soon... any updates on this highly urgent feature, Microsoft?
it looks like it is working based on this article (written on 12-Apr) https://mymetaverseday.com/2022/04/12/new-to-meetings/
jamil haddadin thanks for the link. Based on my tests, it's not working yet....
This happens when I try to open a shared whiteboard's link:
This happens when someone external shares a whiteboard with me in a Teams meeting:
Any other experiences? Probably it's due to the fact we're located within the European Union...
- You have the roadmap link two posts up..
ChristianJBergstrom He is right in being frustrated. The timeline does in fact say GA in October 2021, and he attempted it on the 25th of October....so?
- Hi, this is the latest scheduled release date https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=In%20development&searchterms=66759
- Thanks for the update. So it will be solved within days... 😉
markc2018 Follwing the new modification on the roadmap, the developpers seem to have postponed it to September 2021 (30/3/21). This is indeed a major functionality because at least 50% of the meetings include external users. So not being able to share a whiteboard with them is just making whiteboard useless. It's a shame that they are not speeding up as this feature as such (pasting images, post-it ...) is not available on Zoom and very helpfull for training. I am wondering if there is a project manager looking for the global impact of Whiteboard and Teams.
- Same here. Our HR team wanted to use Teams for personal training with an external instructor. Nevertheless after evaluating the whiteboard they now go back to Zoom because the instructor was not able to access the whiteboard.
Alexander Auras Apart from the really disappointing news of the delay in sharing with external contributors in MS Teams is the extremely annoying inability to properly export the Whiteboards to a third party whiteboard vendor! All the hard work needs to be input all over again! Come on Microsoft - get your act together!
Sadly it did not work yesterday. I hope it will be released soon...
- Hello, you can follow the roadmap id. It currently says March https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=&searchterms=66759
markc2018 Hello, I am not aware of when this will happen either, but there's a UserVoice for it https://whiteboard.uservoice.com/forums/915919-whiteboard-for-windows-10/suggestions/35320354-allow-sharing-with-users-accounts-outside-of-the-o
You can also follow the roadmap for Whiteboard (and all other apps) to see when/if new features are coming https://www.microsoft.com/en-us/microsoft-365/roadmap?filters=
- I'm not aware if this is planned and consequently when it could arrive to Microsoft 365
