Forum Discussion
How do I create an Event that all staff members see in their outlook calendar?
Creating events and appointments is easy, but you can work smarter by configuring the calendar to fit your schedule and routine. There are three major components you can configure: the work week, the work day, and the time scale interval.
By default, the work week is Monday through Friday; the work day extends from 8am to 5pm; and the first calendar day of the week is Sunday. While these options are adequate for many, they won't suit everyone. If you don't work a traditional work week, you'll want to reset the work week options as follows:
Click the File tab and choose Options. (In Outlook 2003 and 2007, choose Options from the Tools menu to find these settings.)
In the left pane, select Calendar.
In the Work Time section, change the options accordingly. In Figure C, you can see that I changed the Start Time to 9am and that I work a four-day week from Tuesday through Friday. (Nice work if you can get it.)
Click OK.
Hello marks99 It should work if your "staff" contact group is set up correctly (you send emails to that group all the time, right?) Check this out: https://support.microsoft.com/en-us/office/send-a-message-or-a-meeting-invite-to-a-contact-group-1c97fcb2-0ed4-41e6-b401-58f9d7d40e39
There are many resources online that describe how to create a contact group in Outlook. Like this video: https://support.microsoft.com/en-us/office/video-create-a-contact-group-3f73d218-52d6-4f88-a733-9ff37073ee4c?ui=en-us&rs=en-us&ad=us#:~:text=1%20On%20the%20Navigation%20bar%2C%20choose%20People%20People,Add%20people%20from%20your%20address%20...%20See%20More
Hello Therese,
thank you for your reply.
We do not sent mails to this group nor do we use Outlook. This is a MS Teams „ team“. In this team all of our staff is a member. We share files within this team, use OneNote etc. Now we want to organize our events. Like „07.07.2020 Mr. Miller will be at our school“. Since everybody can use the Calendar from Outlook online, I was wondering if it is possible to use this fact to organize our events. We do not use Outlook as an Email Program.
When I setup the team „staff“ in MS teams the Mailadress „staff@ourcompany.onmicrosoft.com“ was automaticly createt from Microsoft. But nobody uses it. I was now wondering if I can use this mail adress. Tho spread the event to all the members of that team. But I cannot select this mail adress as a receiver. I cann invite single members of that group but not the team.
- I know now why I have the problem but I cannot solve it.
If I create a normal class team I can create events for all members by inviting the team with the team mail adress.
If I create a PLC team this procedure doesn‘t work.
Why is that?
