Forum Discussion
What happens when Forms owner leaves the company?
My understanding is, as of right now, the form is owned by that user and there is no way to move it to another user. Once the account is deleted so is the form. In this case the user can download the results for history. There is an option in the form sharing that can give a link to recreate the form from a template (Share As a Template).
Form Sharing
You can then use this link to recreate the form in a Group or on a SharePoint site. If you do this the new form link will need to be communicated, but the original will be deleted when the account is deleted. I mentioned this to the forms team as a missing Admin feature, not sure where they are at with allowing Admins to move/reassign ownership of a form. Hope this helps.
Groups with no owners do not go away - unless your tenant has (optional/non-default) Office 365 Groups lifecycle rules in place (e.g. owners must opt-in to keep groups active every six months).
Hello KevinCrossman,
So this is still in case you have active group lifecycle partial solution. And if Form disappear, there is still need to restore whole group. Still for me something that will play better role is admin option to transfer ownership to somebody else.
P.
Except with One Drive files, you have a recycle bin and an admin can access the files in that users One Drive or give access to another user. It would be nice if we as admins were given the same access to users Forms.
RIGHT. Which is why Forms now supports Group Forms (and the ability to move individual forms to Groups),
These are preventative measures against someone doing something stupid. But you can't prevent someone from doing something stupid (example: Marketing VP posts important PPT deck in his OneDrive and then leaves the company, people remaining at company no longer have access to the doc).
KevinCrossman, The biggest problem is that it is still in hands of users. But yes it can be done like this - admin will add yourself to dying group and then if there is option to transfer Form to another live group it is ok.
If you do not know it yet, end users are lasy and they forgot and they are angry when something disappear, especially the managers.
For example, business user has created super important Form that is being used daily to fill survey. But it is created under user account. Imagine that anybody can create Form for such business reasons and admin will not have any idea that it happened. He can suggest users to move it to group. But you are not 100% sure that it happen until you can control it. And if such user will decide to leave you are dumped. You have no control over it and Form is gone. Business is not happy.
P.
Transfer to a group: if the group somehow goes away, you're screwed
Transfer to another person: if that person somehow goes away, you're screwed
I don't understand what your objection is. Either way, the form could go poof. Groups are inherently more stable than individual users / employees in a tenant.
