Forum Discussion
prashantguptag
Dec 19, 2017Brass Contributor
What happens when Forms owner leaves the company?
Hi,
One of the MS Forms Survey owner is going to leave the company but that survey is active i.e. people are updating the survey using Collaborate link. So in this case, what is going to happen? Wi...
- Dec 20, 2017
My understanding is, as of right now, the form is owned by that user and there is no way to move it to another user. Once the account is deleted so is the form. In this case the user can download the results for history. There is an option in the form sharing that can give a link to recreate the form from a template (Share As a Template).
Form Sharing
You can then use this link to recreate the form in a Group or on a SharePoint site. If you do this the new form link will need to be communicated, but the original will be deleted when the account is deleted. I mentioned this to the forms team as a missing Admin feature, not sure where they are at with allowing Admins to move/reassign ownership of a form. Hope this helps.
NFPChris
Nov 14, 2018Brass Contributor
Hello,
I've run into this problem now. A temp created a form for a team to send to gain feedback. The temp left over 30 days ago and now the team have told me they can no longer access the form or it's data.
It'd be pretty irritating to have to recreate the Form and it'd be a major headache and loss if we can no longer access this data.
Any suggestions and how do we avoid this in future - creating forms through System Admin doesn't seem the most healthy?
Nov 14, 2018
Presently, the best option is to have forms saved as Group Forms, not owned by individuals.
- Nov 19, 2018
You can transfer individually owned forms to Group forms now.
- NFPChrisNov 20, 2018Brass Contributor
KevinCrossman wrote:You can transfer individually owned forms to Group forms now.
Thanks.
If I'm also the owner of the group with other team members and then I leave the company and have my account deleted would the Group be lost taking the form with it?- Nov 20, 2018
Groups with no owners do not go away - unless your tenant has (optional/non-default) Office 365 Groups lifecycle rules in place (e.g. owners must opt-in to keep groups active every six months).
- NFPChrisNov 20, 2018Brass Contributor
Thanks.
If I'm also the owner of the group with other team members and then I leave the company and have my account deleted would the Group be lost taking the form with it?