HI, Bookings might not be the right tool for this task but I want to check. I plan to run small online webinars for colleagues and I'd like to list the events so they can book an event to suit them. I need to limit the number, so a normal meeting invite doesn't work (unless someone has a useful work around for that?) Some events will repeat, so I'd set a few occasions for some. Is there an easy way to set the time/s as a service, or do I need to set very limited working hours and block out my diary for all but the times I want to hold the event? Or is there another simple tool I could use? I know I could create free Eventbrite listings but I don't want them to be openly available or put in as much detail as a listing site would need. Thank you in advance

JessicaBenjamin - I'm glad it isn't just me. I've used the workaround but like you mention it means my diary looks like I'm not available, which then means other scheduling tools don't work as effectively. It would be great if Microsoft could make this a useable feature, i.e. one off bookable in house events with a limit on numbers.

hi guys, I am having the exact same problem. I want to set some specific dates to sign up for courses. it seems impossible! I found a workaround to set it for one date but not for several.My work around for one specific date is:- Set specific date range to that one day- set times to "when available"- block the times I don't want the course to happen in the calendar.Pretty stupid to do it like this. But there doesn't seem another way...I thought we could get rid of Doodle... but it seems like Bookings is not made for this! Microsoft pleas add this features!

Having the exact same issue as you guys! 😞 I'm using Bookings as an internal Training Calendar and Teams Webinar sessions.Want to be able to just schedule a date and time for a course and allow people to select the service on the bookings page and book on the course until availability is full.However the scheduling conflicts and other available time slots appear - We rely on calendars so much in the business, it's not a sensible solution to just block out the time around it so the course looks correct on Bookings, because then people can't get into my or my other trainers diaries for normally meetings etc.Seems odd that you can't have a service and just schedule it for a one off set time when some of Microsofts literature talks as though it can be used for scheduling internal things such as this but really, it's a acting like a bog standard 'Appointment' booking system 😞Hopefully a few others find this and boost it up so it can be something they look into! Thanks for sharing your workaround thus far ClaireThirlwall digihandle 🙂Thanks, J

ClaireThirlwall I found the solution for this problem, I think. First you must create a new Bookings-calender. When you create a new service, you choose for a maximum number of participants. This maximum of participants is for each meeting. For example, when you set the maximum at 2 and you have three different timeslots and one if the timeslots are two times booked it will nog be displayed anymore as a booking option.At the settings in the reservation page, you must turn the allow customers to choose a specific person for the reservation off. Choose at the general availability for not available. Now you can add the options for the booking timeslots of your meetings. For each day and timeslot, you must add an availability option. In this solution you only show the specific times and dates for your events as an optuon to book and is it also possible to have a maximum participants for eacht meeting.

Were you able to accomplish this? I have up until the point where I am forced for a recurring schedule each week. I simply want the "service" to only be allowed the exact date(s)/time(s) I assign. I am not sure why this is so difficult.

Using bookings for events at specific times

ShawnMThomas
Copper Contributor
Oct 22, 2021
Were you able to accomplish this? I have up until the point where I am forced for a recurring schedule each week. I simply want the "service" to only be allowed the exact date(s)/time(s) I assign. I am not sure why this is so difficult.
- ClaireThirlwall
  Brass Contributor
  Oct 22, 2021
  No, I never found a solution with this app which is shame. I ended up using Appointedd which is good but has far more features than I need and has a monthly fee.
  
  All I really need is a way to cap how many people can accept a meeting invite in Outlook. I looked at options for this but wasn't prepared to put time into writing code which seemed the only solution.
  
  If anyone has the time and ability to create a plugin for this I'd be hugely grateful!
  
  If in the meantime anyone else has found an answer I'd love to know.
  - fiterbek
    Brass Contributor
    Oct 22, 2021
    I think you could try the following:
    * create 1 service per type of event, and be careful to make it a group event by selecting the max number of participants FIRST before saving the new service (this is a known bug I found somewhere on this forum already). This satisfies the max number of invites/attendees constraint.
    * edit the service availability to not use the standard planning policy as follows:
    ** set recurring weekly hours for the times you want the event to be available AND
    ** set availability in a custom date range: set multiple date ranges of a single day where you would have the event
    
    The combination of these should more or less match your use case. However it does mean that your recurring events will have the same possible start times.
    I hope this can help. Or I might have misunderstood your case, which is entirely possible 🙂
TruSane
Brass Contributor
Aug 26, 2020
ClaireThirlwall

Looks like if you uncheck "use the default scheduling policy" on the setup page of an individual service, you can then adjust the time/date/recurrence of the events. With limiting the number of folks who can schedule, you can pretty much make an event schedule. From what I can tell.

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Using bookings for events at specific times

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