Forum Discussion
Bookings WebURL for Staff Members
Hello! I am working on setting up Bookings for a business and wanted to check if there is any way to get the WebURL for a staff member. I was able to extract the WebURL for a business and a servi...
hey Yash,
So to accomplish what you are looking for, you must create a service for each staff person.
So if you want Tim to have 30 minute interviews, and you can add it about a service, you would create a service, Tim's 30 minute meetings. Then assign only Tim to it and do not let the person select a booking person. This will generate a service link for 30 minute meetings with Tim.
So to accomplish what you are looking for, you must create a service for each staff person.
So if you want Tim to have 30 minute interviews, and you can add it about a service, you would create a service, Tim's 30 minute meetings. Then assign only Tim to it and do not let the person select a booking person. This will generate a service link for 30 minute meetings with Tim.
Thank you for your contribution. For me, this is more of a workaround, not really a solution. I have a team with more than 10 people and 4 different services. In your case, I would have to build and maintain more than 40 different services. That's the reason why I am not using this workaround and why I need a proper solution from Microsoft that is scaling with team growth and our needs in the future.
- As I wrote that, Microsoft sent update of Booking in Outlook.
Outlook personal bookings page
Bookings in Outlook is coming to help you reduce the back and forth in scheduling, while helping you maintain control of your calendar. You'll be able to create custom meeting types to share with others so they can easily find a time to schedule a 1:1 meeting with you according to your availability and preferences. When someone schedules a meeting with you using your personal booking page, you will both receive an email confirmation. Attendees can update or cancel scheduled meetings with you directly from your personal bookings page. Bookings in Outlook will roll out as a preview version, and you will get a new communication when it becomes GA. While Microsoft Bookings is designed for group and team scheduling, Bookings in Outlook is meant only for the owner of the mailbox and is based only on their preferences and availability.
This message is associated with Microsoft 365 Roadmap IDs 93239
When this will happen:
Targeted Release (select users and entire org): will begin rolling out in early June and expect to complete rollout mid-June.
Standard: will begin rolling this out in mid-June and expect to complete rollout late-June.
How this will affect your organization:
Users will be able to access their personal booking page from the Outlook web calendar or through https://outlook.office.com/bookwithme/.
All users with the following subscriptions will have access to Bookings in Outlook by default:
• Office 365: A3, A5, E1, E3, E5, F1, F3
• Microsoft 365: A3, A5, E1, E3, E5, F1, F3, Business Basic, Business Standard, Business Premium
What you need to do to prepare:
Bookings in Outlook will be enabled by default for users that meet the licensing requirements. To disable access to creating a personal booking page for your organization or select users, follow these instructions. I understand. Bookings is not designed for individual meetings though. That is a solution in Outlook + Teams.
Bookings is designed to schedule bookings to procure services of an organization. If having someone procure a meeting with someone, then that would be considered a service in the Bookings app design.
Because of this design, I do not see Microsoft adding anything based on user-based bookings.- Booking single persons for specific services in the bigger organization is not a contradiction. I give you an example: If you want to organize a sales team or a recruiting team in MS Bookings, then you want to organize and specify the services in central way to make sure you have standard. And you want to minimize the administration work. If you have for example 10 people in your team who uses MS Bookings, then you have to change a service only once. If you use a single solution (like the upcoming Outlook solution) then you cannot make sure everyone is building the same service correctly, and ten people have to change the same service. So ten times then work. Very ineffective and a waste of time.
And another problem with the potential use of the upcoming outlook solution: if someone from the team is ill, is on holiday, or left the company, you cannot monitor and administrate the existing bookings via the team bookings calendar. And that makes it very complicated to organize a substitution.
I can think of a lot of scenarios where you need the possibility to send out booking links for a specific person and a specific service in the context of a greater team with the same general tasks and responsibilities. And where the upcoming Outlook 1:1 scheduling feature is not a fitting solution for the team. So I really hope that Microsoft is updating that feature because other booking tools can do that for a good reason.
