Forum Discussion
Office 365 Groups - Active Groups versus All Groups
- May 08, 2017Hi there,
An "active group" on that page is defined merely as a group that has had some sort of conversations activity in the past 30 days. It's a binary state, meaning that in that view there is not a notion of groups that are "more active" than others.
This heuristic helps identify groups that still have some sort of conversation happening in them, as sometimes groups stop seeing usage or people create lots of test groups to try things out and don't take the time to go back and clean them out.
Hope this helps!
Blake, PM @ Office 365 Groups
Blake T Walsh If this is the first signs of what will become the Expiry Policy features we've all seen mentioned, I can't possibly stress how incredibly important it is for you to go deeper than simply the email based conversations as the signal of activity/life. I probably have thousands of Groups now in my org that have never sent a single email, because they are using Microsoft Teams as their conversation vehicle.
I've come across some Groups who talk to each other in the description boxes of their Planner tasks...
There are tons of flavors out there around how this stuff is used, and that is exactly what Microsoft has been advertising. Empower your users, let them use things how they want to! Please don't deploy a feature that ignores that guidance and can only be taken advantage of if you're using Groups in this one specific way... :)
Blake T Walsh thanks for clarifying. I agree with David Rosenthal careful consideration needs to be given to users that use groups for the purpose of using other conversation tools like Teams or Yammer. I can speak for my users who currently are defaulting to these as their conversation platform.
- Blake T WalshMay 19, 2017MicrosoftIndeed - we will in the future take into account the signals of activity in more workloads than just mail-based conversations.
The Admin Group Report will factor in Yammer conversations and Site file activity, for instance. The O365 Roadmap ID 14864 has a reference to this. - TonyRedmondJan 22, 2018MVP
I haven't seen anything change in the recent past - but if you stay tuned to Petri.com tomorrow, I will publish an article about using different techniques to look at usage of Teams, Groups, and sites...
- Lukas KozielJan 22, 2018Copper Contributor
i think the report is helpful but of course there are some wishes
i can't find this ID in the O365 Roadmap - are there any updates?
What about Site activities (not only conversations) in groups - will there be a check too?
most importet for me, if we talk about conversations in groups: what about conversation in "Teams"
Why does the Report show only one owner, even if there are some?
Anyway:
Nice to see that the activity is more relevant than timestamps :)
- TonyRedmondJan 23, 2018MVP
I just posted this on Petri:
Finding Obsolete Office 365 Groups with PowerShell
Office 365 Groups (and Teams) can quickly become obsolete, but administrators need some help to find the underused groups. PowerShell comes to the rescue through a mixture of checks against the group mailbox, Office 365 audit log, and Teams compliance records. A nice HTML report is the result – and isn’t that always welcome.
https://www.petri.com/identifying-obsolete-office-365-groups-powershell