Forum Discussion
MicrosoftInvite who you want in group calendars
Thanks Ethan Li - this is the missing functionality that we've been waiting for before showing users what they can do with Group calendars. Following a little testing, we're still slightly confused as to who gets invites to Group meetings and when. Could you clarify please:
- If you don't click on 'Invite members' or 'invite attendees', the appointment will not appear in anyone's personal calendar.
- If you add individuals to the 'invite attendees' field they get an invite and it appears in their personal calendar as well as the Group one.
- If you click 'Invite members', only some members of the Group have been receiving the invite / the appointment appearing in their personal calendar. Does this depend on whether they 'Follow' that Group or have notifications turned on? This is the only thing we can think of.
- When using Outlook client, you can expand the Group name to show all individuals so that may be a workaround if you wish all Group Members to receive an invite.
- When using Outlook online you can't expand the Group to individuals so is there any way around that?
- What happens when people are added to or leave the Group - do the invites get updated automatically?
Really hope you can clarify as this sounds like exactly what we want, but we need to properly understand it and train our users before rolling it out in anger.
Thanks again, Oz
Hello Ethan Li ,
I tried doing exactly the instructions. I created an event in the group calendar --> removed group calendar name and added myself as the 'main' invitee. Then I checked out the group calendar view of each member and I do not see the event i created. However, when I checked my own group calendar view, I can see the event. I tried creating a second event without inviting anyone and everyone can see the event. This makes the group calendar inconsistent since we are viewing the same group calendar with an event on my view and without an event on other members' view.
Please let me know if I am doing something wrong in setting up an event.
As most of us have mentioned, the purpose of limiting notifications to the group is really for the following: (1) so that the group calendar event is actually created for everyone to see and be aware of (2) so that the specific person who should be notified of the event is sent an alert; (3) so that the rest of the group members who are just part of the 'FYI' do not need to be spammed with alerts.
Hope to hear a solution from you.
Thanks and regards.
Marissa
Ethan Li , One user of my company report me the same problem, sometimes he create an event group, no one get the invitation and the event is visible in the group calendar just to himself, the other people in this group cannot see it (in the group calendar). :(
EDIT: When I create an event group, at first I am the organizer of the event, after few seconds the Group become the organizer. But sometimes the group doesnt become the organizer and in this case no one receive the invitation and the event is visible (in the group calendar) only by me.
/!\ Seems that event in that case disapear after few days, we just lost some important data... This functionality seems really bugged, shouldnt been released in this state.- Ethan Li
Then I checked out the group calendar view of each member and I do not see the event i created.
Can you share more about this means? I'm not following here.
