Forum Discussion
MicrosoftEnhancements to O365 Groups Calendar in Outlook - Never miss an event sent to a group.
Ivan54 - It is unlikely since we are just beggining the rollout of this feature to have impacted what you are saying. Also, when a group event is created in O365 group, currently, only the users who have subscribed to messages from that group would get that in their Inbox and it would show up in their calendar. In other words, unless the calendar invite lands somewhere in the user mailbox, it wouldnt show up in their calendar. Is it possible that the members are subscribed to the messages and may have missed the invite or it went to another folder?
MicrosoftIvan - Yes that is what happens. Ideally, any event that you add directly to your Group calendar should automatically appear on the your personal calendar as 'Accepted'. Even if you create an event from your inbox and add a group to the reciepients list, the event should be added to your personal calendar as 'Accepted'.
Is that not working correctly for you?
Hi! Our company switched from Lotus Notes to Outlook over a year ago - and one thing that I am still not able to convert over to Outlook is the group calendars, due to lack of functionality. We have the need to have the group calendar completely SEPARATE from the personal calendar. The calendars are used by staff to enter their on-call times, or if they are in the office or sick or at a conference or on vacation or on customer visits, etc. etc. Noone wants all these entries in their personal calendar because it becomes cluttered with things that are not important to the staff. Both staff and the managers wants to go in to a SEPARATE group calendar and look this info up when it is relevant to them. I also agree on previous entries in this post about the need to enter appointments in the calendar which will not trigger notifications to be sent out. I have pressure to get our calendars out of Notes so that we can leave that platform altogether, and I really need help here. Will there be a way to manage a group calendar separately?
- Ravin Sachdeva
Hi,
I am not too sure on how you have setup flow to manage your process, but I can recommend that you use 'Appointments' feature for Group calendar instead of 'Meeting'.
When you create a meeting on group calendar, it will automatically send an invite to all the members of the Group. Instead, when you create an appointment, the event blocks the time on the Group calendar but does not generate invites for the members.
Does that help resolve your issue?
Regards,
Ravin Dear Krish,
is there anyway to separate the group calendar from personal calendars?
We use MS Flow for vacation approval. The last step is to create an event in the group "vacation". Problem now is, that the event is not only shown in group calendar, but also in the personal calanders of the group's members.
Can I somehow avoid this?
Thank you,
Marion
- Krish Gali
Hi Pernilla,
On Outlook 2016 Monthly channel and in Outlook on the Web, you can now add appointments to a group calendar which will not send out meeting invitations to everyone on the group, so not impacting the members personal calendar there. Can you provide more details on whether you are unable to do this, or if you are using an app that does not support this functionality yet?
Thanks,
Krish
