Forum Discussion
OneDrive vs SharePoint - when should a shared folder in OneDrive be moved to a SharePoint site?
- As Pydel mentioned, it's not how many files necessarily. It's who, what and where.
If you think of the files in the traditional paper filing cabinet sense, what does that look like? Does each person on the team have their own filing cabinet, and everyone shares a little with all the others? Do I have to remember that Sally has one file I want, Bill has another, and John has yet another? Each one of them would then have to share with the individuals on the team, and each individual would have to remember where everything is. SharePoint allows for that one-stop location, without loss of business continuity when team members leave or new ones join.
you can overcome some of this by picking one person that stores all of the files in a single location, and then shares with the team, but what happens when that person leaves? For a team, solely using OneDrive has the potential of being an organizational nightmare.
Check out Matt Wade's jumpto365 where he answers what to use when
https://www.jumpto365.com/blog/which-tool-when-sharepoint-onedrive-or-microsoft-teams
Good luck
But wouldn't having a Champions program do just the same as a collaboration contract? Part of the Champions program is to keep a consistent message going during adoption and throughout the life cycle of the application. I believe we need to keep the focus on how our end users want to function and make sure we point them in the right direction.
While some companies are more comfortable with the chat functionality of Teams and can do their collaboration through that chat, others want to use the team to its fullest capacity and really trick out the team and all of the connections that come with it.
We should make sure that our governance that we put in place matches the culture of the organization. That way we can mold the use of those applications and then start to move them into more of the MOCA model. It is a slower process, but it is easier on the end user experience.
If we try to force a way of thinking that our end users reject, they will find something else that they feel more comfortable in using.
I don't see it as an either/or kind of thing. I think many of the ideas presented in the Collaboration Contract could be incorporated into a champions program. According to the author, a collaboration contract is defined as: A common understanding, Shared Expectations, and Comfort using the tools, all of which I would consider to be foundations of a healthy working environment.
