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BIH89's avatar
BIH89
Copper Contributor
Apr 08, 2025

Adaptive Scopes

I'm setting up adaptive scopes in MS Purview for data retention testing, focusing on Entra groups. However, when I create a test adaptive scope using the 365 groups scope and add a query with the group's display name, it doesn't populate. Some scopes are over 7 days old, despite MS stating it can take up to 3 days for queries to sync.

Does anyone have a better method for creating adaptive scopes for Entra groups?

Data Retention
dlp
purview
scopes

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  • nikkichapple's avatar
    nikkichapple
    MVP
    Apr 10, 2025

    For Microsoft 365 (Entra Groups) you can use the following properties to build your Adaptive scope queries. 

    • Name
    • Display name
    • Description
    • Email addresses
    • Alias
    • Exchange custom attributes: CustomAttribute1 - CustomAttribute15
    • Exchange extension custom attributes: Extension Custom Attribute 1 - Extension Custom Attribute 5

    I always try to avoid using Display Name as even with a defined provisioning process that adds prefixes (e.g., HR-GroupName), owners can change the Display Name at any time. Instead, use custom attributes, as users cannot modify these values. If you have a provisioning process, you can write the value (e.g., HR) to the relevant custom attribute after the group has been created.

    As you mentioned, the Adaptive Scopes can take some time to populate, so I recommend testing the query using Exchange Online PowerShell and applying the appropriate filter e.g. Groups starting with SAM.

    Get-Recipient -RecipientTypeDetails GroupMailbox -Filter {DisplayName -like "SAM*"}

    This way you get to see what groups will appear in the Adaptive scope. If you need more details, please share your query and what you want to include in the scope. 

    Reference

    Adaptive scopes | Microsoft Learn

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