Unlocking Productivity with the Prompts App in Microsoft Teams

Microsoft Teams is a powerful collaboration tool that offers various features to streamline communication and enhance productivity. One of the most effective ways to leverage Teams is through the use of the Prompts app. This app helps users discover, save, and share relevant prompts across Microsoft 365 Copilot, Copilot Chat, and agents. Here’s a comprehensive guide on using the Prompts app in Microsoft Teams.

What is the Prompts App?

The Prompts app, also known as the Copilot Prompt Gallery, provides a central place to discover and use relevant prompts across Microsoft 365 Copilot, Copilot Chat, and agents.

It complements the existing in-app Prompt Gallery experiences, making it easier for users to find and utilize prompts for specific tasks or workflows. Please note: This app requires a Microsoft 365 Copilot license.

Key Features of the Prompts App

1. Discover Prompts: Filter prompts by app, scenario, role, industry, or agent to find just the right prompt for your needs.
2. Save and Revisit: Save your favorite prompts and revisit them whenever needed1.
3. Share with Colleagues: Share prompts with colleagues to enhance collaboration and streamline workflows.
4. Explore Specific Tasks: Find prompts for specific tasks or workflows shared within a Microsoft Teams team.

How to Get Started with the Prompts App - Adding the Prompts App to Teams:

Steps:

1. Open Teams: Sign in to Microsoft Teams.
2. Access the Apps: Select "Apps" from the bottom of the toolbar on the left side of the window.
3. Search for Prompts: In the search box, type "prompts" and select the Microsoft Prompts app from the list.
4. Add the App: Click "Add" to integrate the Prompts app with your Teams environment.

Adding the Prompts Tab to a Channel

Steps:

1. Open Teams: Go to the channel where you want to add the Prompts tab.
2.  Add a Tab: Select the plus button to add a tab to the channel.
3.  Select Prompts: Choose the Prompts app from the list of apps to add.
4. Access Shared Prompts: Any prompts shared with that team will be available by clicking the Prompts tab at the top of the channel.

Using the Prompts App - Discovering Prompts:

 Steps:

1. Open the Prompts App: Navigate to the Prompts app in Teams.
2.  Filter Prompts: Use filters to narrow down prompts by app, Task, Job Type, or Copilot agent.
3. Explore Prompts: Browse through the prompts to find ones that suit your needs.

Saving and Sharing Prompts:

Steps:

1. Save Prompts: Click on a prompt and like it to save to your favorites for easy access later.
2. Share Prompts: Share prompts with colleagues by clicking the share button and selecting the recipients.

Best Practices for Using the Prompts App:

1. Be Specific: Use detailed prompts to get the best results from Copilot and other agents.
2. Collaborate: Share useful prompts with your team to enhance collaboration and streamline workflows.
3. Regularly Update: Keep your saved prompts updated to reflect changes in your tasks and workflows.

Example Prompts for Teams:

1. Task Management: "Create a new task in Planner for the marketing campaign due next Friday."
2. Meeting Summaries: "Summarize the key points from the project kickoff meeting and list the action items."
3. Data Insights: "Generate a report on the sales performance for the last quarter and highlight any trends."
4. Feedback Collection: "Create a survey to gather feedback on the new product launch and share it with the team."

Conclusion

The Prompts app in Microsoft Teams is a powerful tool for enhancing productivity and collaboration. By discovering, saving, and sharing relevant prompts, you can streamline workflows and make the most of the platform’s capabilities. Whether you’re using prompts for task management, meeting summaries, data insights, or feedback collection, the Prompts app provides the tools you need to unlock productivity.

Start exploring the Prompts app in Microsoft Teams today and take your collaboration to the next level!