Sign with a personal touch with eSignature for Microsoft 365

We’ve heard your feedback: you want more personal and natural signing experiences with eSignature for Microsoft 365.

Now you can draw your signature directly on PDF files using a stylus, touch, or mouse. No more printing, signing, and scanning; no more settling for typed signatures. Whether you’re approving an official company policy or signing a sales contract, you can now add your familiar distinctive touch with your drawn signature.

Screenshot showing a drawn signature in the Draw tab of the eSignature for Microsoft 365 interface

How it works

Using the drawn signature feature is straightforward and feels much like signing a piece of paper. When you receive a signing request from eSignature for Microsoft 365:

• Open the PDF as usual. When you start to sign, you’ll notice a new “Draw” tab on the signature panel.
• In the “Draw” tab, write your signature in the drawing field with a stylus, touch, or mouse. You can pick different pen colors to customize your signature look.
• Made a mistake? Simply hit the “Clear” button to erase your current drawing and try again. You have unlimited tries until you’re happy with your signature.
• When you’re done drawing, click Done. Your signature will be placed into the PDF.
• Fill in any remaining signature fields and select ‘Submit’ to complete the signing process.

The result is a secure PDF that includes your drawn signature. If multiple people need to sign, each signer can choose their own method – type or draw – when it’s their turn.

Good to know: If you have more than one signature field assigned to you in a PDF, filling out the first one will automatically allow you to reuse that signature for the remaining fields, so you don’t have to draw it repeatedly.

How to get started

We’re excited for you to try drawn signatures and experience a more personal, authentic way of signing documents in Microsoft 365.

Starting this week, the drawn signatures capability will be available worldwide  on the Microsoft 365 public cloud (excluding Indonesia), with rollout expected to be completed by mid-May. It’ll be enabled by default for all customers using eSignature for Microsoft 365. There is no need for admins to act. When the feature reaches your tenant, users will automatically see the new “Draw” option when signing PDFs.

If you’re an admin or interested user, make sure eSignature is enabled in your tenant. It’s found under Pay-as-you-go services in the Microsoft 365 Admin Center. You can also learn more about eSignature configuration and usage. Now, through June 2026, you can try out a limited amount of eSignature by sending up to five requests per month at no cost if you have pay-as-you-go billing enabled.