(Originally published on May 9, 2022 by Victoria Tran)
Hey, Insiders! My name is Victoria Tran, and I’m a Program Manager on the PowerPoint team. I’m thrilled to share that you can now edit notes in Presenter view in PowerPoint for Windows. No more switching to Editor view to type or change your notes, even during a presentation!
Edit notes in Presenter view
Accessing and editing your slide content whenever the need arises is a key part of the PowerPoint workflow. Whether you’re making an important edit to your speaker notes during a presentation rehearsal or jotting down feedback during your presentation, the ability to edit notes in Presenter view increases your productivity and eliminates the need to toggle between views.
We are excited to add this highly requested feature and expand the use of PowerPoint notes. In the future, we’ll continue to add support for editing notes in other views, such as Teleprompter view.
How it works
Ready to edit notes in Presenter view?
- To open Presenter view in PowerPoint, click the Slide Show tab and select the Use Presenter View check box.
Select the Use Presenter View check box on the Slide Show tab of the ribbon
- Start your slide show.
Start Slide Show buttons on the Slide Show tab in the PowerPoint ribbon
- Click the Notes pane in the lower right corner of the PowerPoint window, then start typing.
Edit notes in Presenter view by clicking on the Notes pane
NOTE: You can also press the F6 key to select the Notes pane in Presenter view. When a white outline appears around the pane, press Enter and start typing to make any updates you want.
Known issues
Presenter view currently only allows basic formatting of notes, such as bold, italics, and underlining (via keyboard shortcuts). Formatting such as text color, highlighting, and other options aren’t yet available.
Tips and tricks
- If you are using keyboard commands to navigate through your slides during a presentation, make sure the text insertion point is not showing in the Notes pane. If it is, the arrow keys will move the insertion point around in the pane instead of navigating the slides.
- If you have two monitors, a full-screen slide will show on one monitor and Presenter view on the other monitor, featuring a view of the next slide, your speaker notes, a timer, and more. If you have just one monitor, you can press Alt+F5 to try out Presenter view.
- You can use standard keyboard shortcuts for bolding (Ctrl+B), italicizing (Ctrl+I), and underlining (Ctrl+U) text when you edit notes in Presenter view.
Availability
We will be rolling the edit notes in Presenter view feature out to Office Insiders running Beta Channel Version 2204 (Build 15225.20000) or later.
Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.
Feedback
We want to hear from you! Please go to Help > Feedback in PowerPoint to provide your thoughts about this feature.
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