Build Your Own Data Protection Impact Assessment Template for Office 365 Enterprise Customers

As data privacy regulations such as the General Data Protection Regulation (GDPR) continue to evolve, enterprise organizations are under increasing pressure to ensure their cloud environments are secure, compliant, and trusted. One key step in meeting these requirements—especially in the EU—is the completion of a Data Protection Impact Assessment (DPIA). 

To support this need, Microsoft is pleased to introduce a new “Build Your Own” DPIA Template for Enterprise Customers. This resource is designed to help organizations confidently assess the data protection implications of deploying Microsoft 365. This continues the work initiated with the recent publication of DPIA resources specially designed to address the needs of Office 365 public sector customers.

What Is a DPIA and Why Does It Matter? 

A DPIA is a process that helps organizations identify and minimize the data protection risks of a project or system. GDPR Article 35 requires that organizations conduct a DPIA when processing is “likely to result in a high risk to the rights and freedoms” of individuals. 

Even in situations where the legal threshold isn’t clearly met, many enterprise organizations choose to complete a DPIA as part of their internal governance, risk, and compliance practices. This template is designed to support that proactive approach. 

Key Benefits of the Enterprise DPIA Template 

• GDPR-aligned structure: Built to reflect Article 35 of the GDPR 

• Microsoft-specific guidance: Incorporates references to Microsoft’s Product Terms and Data Protection Addendum (DPA) 

• Customizable: Adaptable to your organization’s legal, industry, and operational needs 

• Efficient & practical: Helps streamline internal risk assessments related to Microsoft 365 adoption 

Who Should Use It? 

This template is designed for enterprise organizations—including legal teams, data protection officers, compliance leaders, and IT professionals—who are assessing the privacy impact of Microsoft 365 solutions. It complements our earlier DPIA resource created for public sector customers. 

Download the Template 

The template is available on the Microsoft Service Trust Portal: 
Download the Enterprise DPIA Template 

Note: Access to the Service Trust Portal requires a Microsoft account with an active Microsoft Cloud Services agreement. 

Supporting Your Compliance Journey 

At Microsoft, we’re committed to helping customers navigate their privacy and compliance obligations while unlocking the full potential of the cloud. This new DPIA template is one of many tools we provide to support secure, transparent, and compliant digital transformation. 

We invite you to explore the template and use it as part of your organization’s risk management and privacy planning for Microsoft 365. 

For additional questions or support, please reach out to your Microsoft account team or contact us directly at regulations@microsoft.com.